Effective Date: August 7, 2025

This Privacy Policy explains how Apex PA Surgical Practice, LLC collects, uses, shares, and safeguards Personal Data and Non-Personal Data across its websites, social media profiles, and any other digital services or platforms it officially operates or uses. This also includes data collected via phone or paper. For websites operated outside the United States, the privacy policy on those specific sites will govern the collection and use of information.

HIPAA Notice

This Privacy Policy relates to information collected through our website and digital platforms. It is not intended to cover Protected Health Information (PHI) governed by the Health Insurance Portability and Accountability Act (HIPAA). PHI collected during medical care or patient intake is handled in accordance with HIPAA and our separate Notice of Privacy Practices, which is provided to patients at the time of care.

Do Not Sell or Share My Personal Information (California)

California residents have rights under the California Consumer Privacy Act (CCPA/CPRA), including the right to opt out of the sale or sharing of their personal information.

• We do not sell personal information.
• Certain cookies or third-party tools used on this site (such as analytics or embedded content) may be considered “sharing” under California law.
• You may manage your cookie preferences at any time through our cookie settings banner, or by contacting us directly.

California residents may also request:

• To know the categories of personal information we collect and how we use it
• To request access to the personal information we hold about them
• To request deletion of their personal information (subject to legal or operational exceptions)

To exercise these rights, please contact us at: [email protected] or +1 (205) 201-1501.

Nevada Privacy Rights

Nevada residents may request to opt out of the sale of personal information by contacting us at [email protected].

Right to Make Changes

Apex PA Surgical Practice, LLC’s services may evolve over time, and as such, this Privacy Policy may also change. We reserve the right to update this policy at any time. The “Effective Date” above reflects the most recent revision.

Data We Collect

Personal Data
Apex PA Surgical Practice, LLC collects personal information (whether online, by phone, or on paper) that allows us to identify or contact individuals for business-related purposes, such as appointment requests, service inquiries, or communications. We may also receive personal data from third-party sources for administrative or marketing purposes.

Types of personal data may include (but are not limited to):

• Name
• Contact information
• Medical or health-related information
• Insurance and billing details
• Service preferences

Non-Personal Data
We also collect information that does not directly identify individuals, such as browser type, device information, usage data, and interactions with our website. This helps us improve usability, performance, and accessibility.

How We Use the Data

Personal Data
We use personal data to:

• Provide medical and administrative services
• Communicate with patients, referring providers, and partners
• Process transactions and insurance
• Respond to inquiries and support requests
• Market relevant services (with consent, where required)

Non-Personal Data
We use non-personal data to improve our website and user experience. This data may also be used (or shared with third-party tools) for analytics and performance tracking. We do not provide your personal data to third parties that receive non-personal data.

Sharing Your Data

Apex PA Surgical Practice, LLC may share personal data:

• With internal staff and trusted vendors to support operations
• To comply with legal obligations or respond to legal requests
• To protect the security and rights of our patients and organization
• For administrative functions such as appointment scheduling or billing
• We do not sell or rent your email address or personal information to unrelated third parties.

Managing Your Data Preferences

You may request to access, update, or delete your personal data by contacting us using the information below. You can also opt out of certain communications at any time.

California “Shine the Light” Law

Under California’s “Shine the Light” law, California residents may request information once per year about personal data we share with other entities for marketing purposes.

Canada Anti-Spam Law (CASL)

Apex PA Surgical Practice, LLC complies with CASL. Canadian residents will not receive unsolicited commercial messages unless they have opted in.

Children’s Privacy

We do not knowingly collect personal data from children under 13 years of age.

Data Protection

We implement commercially reasonable safeguards to protect your data. However, no data transmission or storage system can be guaranteed to be 100% secure.

Third-Party Links

Our digital platforms may link to external websites that are not governed by this Privacy Policy. We encourage users to review the privacy practices of those sites independently.

Data Retention and Access

We retain personal data only as long as necessary for the purposes outlined in this policy. You may request deletion or correction of your data, although some records may be retained for legal or operational reasons.

Cookies and Tracking Technologies

We use cookies and similar technologies to support site functionality, improve usability, and gather analytics.

Types of Cookies We Use:

• Necessary Cookies – Required for the website to function properly. These cannot be disabled.
• Preferences/Functional Cookies – Remember choices you make, such as login details or language preferences.
• Statistics/Analytics Cookies – Collect anonymous data about how visitors use our site, helping us improve performance and usability.
• Marketing Cookies – May be used by third-party services to deliver relevant ads and track effectiveness.

Managing Cookies
You can manage your cookie preferences at any time through the cookie settings banner on our site. Most web browsers also allow you to control cookies through their settings. Please note that disabling certain cookies may affect the functionality of the website.

Data Transfers

By interacting with our services, you consent to the transfer and processing of your data in the United States, which may have different data protection laws from your location.

Your Rights and Complaints

You have the right to object to or restrict the processing of your data. You may also file a complaint with the relevant data protection authority in your region if you believe your rights are being violated.

Breach Notification

In the event of a data breach, Apex PA Surgical Practice, LLC will notify affected individuals in accordance with applicable laws.

Contact Us

For privacy-related questions or to exercise your rights, please contact us at: [email protected] or +1 (205) 201-1501.